Job Description



We are seeking an experienced and academically strong Corporate Secretary with a solid legal background to support the firm's governance, strategic initiatives, and operational legal workflows. This role requires a proactive, discreet, and highly organized professional capable of managing complex corporate matters, HR processes, sensitive transactions, litigation oversight, and relationships with external legal advisors. The Corporate Secretary will play a central role in ensuring regulatory compliance, corporate continuity, and strategic alignment across the organization.




Responsibilities



Corporate Governance & Compliance

• Maintain and update corporate records, statutory registers, and governance documentation

• Prepare board and committee meeting materials; draft agendas, minutes, resolutions, and formal communications

• Ensure the company's compliance with applicable laws, regulations, and reporting obligations

• Advise management and shareholders on corporate governance best practices



Legal & Regulatory Matters

• Manage the coordination and follow-up of litigation cases in collaboration with external counsel

• Draft, review, and negotiate legal documents, contracts, and internal policies

• Conduct legal research to support decision-making, strategy, and risk assessment

• Oversee regulatory filings, registrations, and compliance-related submissions



Strategic Projects & Corporate Restructuring

• Support and coordinate restructuring initiatives, reorganizations, mergers or acquisitions, and entity changes

• Provide strategic input on corporate structure, risk management, and business planning

• Prepare detailed memos, reports, and recommendations for senior leadership



Transactional Support

• Manage and oversee important transfers, agreements, and corporate transactions

• Ensure proper documentation, execution, and compliance for high-impact transfers and financial operations

• Liaise with notaries, auditors, fiduciaries, and external legal teams



Human Resources Oversight

• Oversee HR administration, including employment contracts, onboarding/offboarding, and internal policies

• Ensure legal compliance of HR practices and support management on sensitive HR matters

• Maintain strict confidentiality on all personnel issues



External Relations

• Act as the primary point of contact for external lawyers, auditors, and regulatory authorities

• Manage legal budgets, invoices, and coordination with outside counsel




Requirements

• Master of Laws (LL.M.) or equivalent advanced legal degree

• Minimum of 5-7 years of experience in a corporate secretary, legal counsel, or governance-focused role

• Proven experience within an international, regulated, or complex corporate environment

• Strong knowledge of corporate law, corporate governance, HR legal frameworks, and transactional processes

• Excellent drafting, analytical, and legal research skills

• Ability to manage multiple priorities while maintaining accuracy, confidentiality, and professional judgment

• Strong communication skills in English and French;

• Demonstrated professionalism, integrity, and discretion

• Swiss residency required