Office Assistant

Bitvavo is seeking a dynamic and organized Office Assistant to join our vibrant team. Our modern office, located in the heart of Amsterdam's iconic 9 Streets area, serves as a hub for creativity and collaboration. As an Office Assistant, you will play a crucial role in supporting day-to-day operations, assisting the Places team, and contributing to the smooth running of our exciting workplace. This is an excellent opportunity to be part of a forward-thinking company, making a tangible impact across the office management and event planning functions.

What is the role about?

Event Planning & Execution:

• Develop and implement ideas for all-staff in-house events & gatherings including communications to generate excitement and engagement
• Organise and coordinate departmental off-site meetings, workshops and team-building activities
• Build on existing suppliers database (e.g. catering companies, venues, entertainment) for in-house and external events

Day-to-Day Operations:

• Schedule and prepare meeting rooms for in-house meetings
• Arrange catering and coordination of other business-related matters for meetings as required
• Assist with the preparation and distribution of company swag (e.g. onboarding packs)
• Organise the anniversary presents for all staff
• Other office & facility related matters

Team Support:

• Holiday & sick leave cover: act as a backup for the Office Manager and Executive Assistant, ensuring continuity of essential tasks
• Support marketing and business development teams with external activities and planning

How will you be successful?

You are a positive, energetic person who loves to make your colleagues feel at ease. You have creative new ideas to continuously ensure our office is a great place to work. You have a great eye for detail, you are efficient and take pride in everything that you do. Your exceptional organisational skills ensure we can organise and host events successfully. You love to get things done!

• This role is based in the Netherlands, and it is only open to candidates who are already here. Furthermore, fluency in Dutch is mandatory for this role
• Positive team attitude and a collaborative spirit
• Adaptable and open to evolving responsibilities as the role grows
• "Can do" mentality and the ability to tackle new challenges and tasks proactively
• Strong organisational and multitasking skills
• Ability to work effectively both independently and as part of a team
• Tech savvy, comfortable communicating virtually and learning new office tools (G-Suite, Slack, Slite...)
• Strong interpersonal and communication skills, with the ability to communicate clearly and effectively with senior leaders and external partners
• Experience in office management, event planning, or a similar role is a plus.

Bitvavo does not accept resumes from staffing, search, or recruitment firms without a signed agreement. If you send us a resume without such an agreement, we may contact the candidate directly without any obligation whatsoever and no fee of any kind will be paid should we hire the candidate.