Your team

The Pictet Group is one of the world's leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.

FundPartner Solutions provides a full suite of fund administration and private label funds services. The global team of industry experts specialises in fund domiciliation, registration and governance, as well as risk compliance and investment management services.

Pictet Asset Services provides custody, fund services and trading solutions for external asset managers, fund managers and institutional clients. We manage every aspect of the asset servicing value chain and our range of bespoke solutions include value-adding analytics, trading strategy support and digital front-end interfaces designed to provide an unrivalled customer experience.

The position is based within the Fund Domiciliation team in Luxembourg and reports to the Head of Governance Solutions & Domiciliation.

Your role

As part of the Fund Domiciliation team, you will be responsible for supporting our clients, including Pictet funds and third-party funds, in all aspects of corporate governance and company secretarial matters throughout the lifecycle of the entities.

• Monitor and manage the corporate life cycle of administered funds.
• Prepare and file all required documentation with the relevant authorities and regulatory bodies (RCS, CSSF, LBR, etc.).
• Draft documentation related to Annual General Meetings (AGMs) and ensure their proper organisation and execution.
• Assist legal counsel in the organisation and conduct of ordinary and extraordinary general meetings.
• Maintain and update legal documentation, including collecting signatures, updating records, researching and identifying documents, and distributing documentation to internal departments and external authorities.
• Coordinate communications and mailings to shareholders and unitholders.
• Manage fund-related data and legal documentation within the document management and archiving systems.
• Prepare listing applications and ensure follow-up of listings on the Luxembourg Stock Exchange.
• Perform daily screening controls related to domiciliation activities.

Your profile

Requested experience:

• Bachelor's degree (or equivalent BAC+3) in Economics, Law, Finance, or a related field.
• Minimum of 2 years of experience in fund domiciliation activities.

Technical skills:

• Strong knowledge of the legal and regulatory frameworks applicable to the European investment funds industry (UCITS and AIFs) and their practical application throughout the corporate life cycle.
• Excellent understanding of the Luxembourg fund industry and other international fund jurisdictions.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.

Soft skills:

• Strong organisational and administrative skills.
• Attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and coordination skills.

Language skills:

• French:fluent
• English: fluent

Note

We will not accept any CVs from agencies.

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Flexible and modern ways of working

As a responsible and supportive employer, we promote the well-being of our employees through a set of flexible working arrangements, ranging from a work-from-home policy for eligible functions to opportunities for annualised part-time leave and extended parental leave.

Diversity & Inclusion

Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.