Our client is a leading Defence and maritime services organisation supporting critical maintenance and sustainment activities across Australia. Based at Garden Island, you will join a collaborative team responsible for ensuring maintenance projects are delivered efficiently, compliantly, and in line with Defence requirements. This is an excellent opportunity to contribute to high-profile programs while working alongside Project Managers, Superintendents, Repair Agents, and Commonwealth Representatives.
Your new role
As an OQE Project Support Officer, you will play a key role in managing and coordinating project documentation throughout the maintenance lifecycle. You will be responsible for collecting, reviewing, auditing, tracking, and submitting documentation for Defence approvals while maintaining accurate records across multiple systems.Your responsibilities will include:
- Reviewing and auditing project documentation for compliance and quality.
- Managing documentation through various approval stages.
- Providing daily status updates and reporting on progress, risks, and bottlenecks.
- Liaising with Repair Agents, Project Managers, Superintendents, Ship Managers, and Commonwealth Representatives.
- Following up on outstanding documentation and resolving approval issues.
- Maintaining data integrity across multiple systems and tracking tools.
- Supporting process improvements and contributing to a high-performing team culture.
- 1-2 years' experience in a Project Support, Project Administration, Project Coordination, or similar role.
- Strong administrative, documentation, and stakeholder management skills.
- Experience working with compliance, auditing, document control, or records management processes.
- Excellent attention to detail and the ability to manage multiple priorities.
- Strong communication and problem-solving capabilities.
- Understanding of project delivery methodologies and project support functions.
- Current Baseline Security Clearance or the ability to obtain and maintain one.
- Experience in Defence, engineering, maintenance, asset management, or regulated environments will be highly regarded.
- 12-month contract with potential for extension.
- Hybrid working arrangement with 2 days working from home.
- Opportunity to work within a Defence environment on critical maintenance programs.
- Exposure to a broad range of stakeholders and project activities.
- Ongoing professional development and the chance to build a long-term career within Defence support and project services.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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About us
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. You are at the heart of everything we do. With over 50 years’ experience and a workforce of more than 10,000 people across 32 countries, we collectively put our customers, at the heart of everything we do.
Drawing on knowledge that’s unique to our scale, our commitment to understanding your needs and our ability to meaningfully innovate we are more than just a specialist recruitment business. By providing advice, insights and expertise on issues you face in today’s fast paced world of work, we’ll help you make the right decisions for tomorrow.
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At Hays we know that finding the right role at the right time takes careful consideration. As your lifelong career partners, we’re by your side, every step of the way.
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Providing an unmatched breadth of jobs across industries and professions whilst leveraging our knowledge, employer relationships, learning opportunities and support, we can offer you roles that challenge and excite you.
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